Practitioners’ Alert: New Procedure to Request Emergency Relief After Business Hours

The EDVA Clerk’s Office recently announced a new procedure for civil emergency matters (such as requests for emergency injunctions or TRO’s), that seek the immediate attention of a district judge outside of regular business hours or during weekends / holidays.  This is a brand-new procedure – for both attorneys and staff in the Clerk’s Office.

The new procedure is briefly described here on the EDVA website.  First, a party must electronically file a written motion requesting the emergency relief.  If no case is currently pending, the attorney will need to electronically open a new case (see here for the process to open new cases), followed by electronically filing the motion that requests the relief.

Once the motion is filed, the party must then call the Clerk’s Office via a special telephone number, which varies among the divisions within EDVA.  The telephone numbers are:

  • Alexandria Division:      (703) 403-2789
  • Norfolk / Newport News Division:      (757) 619-0307
  • Richmond Division:      (804) 313-1762

According to the Clerk’s Office, these numbers will go to cell phones that will be monitored by Clerk’s Office staff members.  Attorneys who call the numbers should expect to leave a voice mail explaining the emergency, in addition to providing the case number and contact information for the attorney.  The staff member will then triage the voice mail messages in consultation with a judge who is “on duty,” and then return the call “within a reasonable period of time” to advise how the request will be handled.  Practitioners should not expect to speak directly to a staff member during the initial phone call.

Practitioners should also be aware that this is a new procedure for the Clerk’s Office, and staff members have yet to be fully trained on the new process.  While that training unfolds across EDVA’s divisions, practitioners should keep a handy reference back to the Clerk’s Office web page outlining the procedure.